So far still ok...

I think I did a not too bad job covering the duties for my colleague. Except for the overwhelming void reports, everything else has been adequately done to the best of my effort. The only problems left include settling the returning of Purchase Orders from the contractors to my side and inserting the void reports into the DNs that are bundled according to each delivery day. In total, I only took an extra OT of 1.5 hours to finish off the keying in of DNs besides keying in the WSOs in the day.

For the upcoming week, I think my workload will be back to normal since my colleague is back. The only thing I need to worry is managing the leftover work from last week with keying in the WSOs. Maybe I need another 1.5 hours of OT to clear the workload if I cannot clear it within this upcoming week. I shall see how, afterall a bit of OT is not that bad and I can earn a bit more money.

OT in the week ahead?

Last sunday(20.11.2011), I attended a neighbour's wedding dinner at goodwood park hotel. The food was great as I liked the prawn dipped in wasabi sauce the best. What I dislike most is the long delay before the first dish is served. Together with the videos shown before first dish is served, it just make me hungrier. I attended the wedding dinner with my parents and we received keychains as souvenirs. It was a pleasant day as it ends at 11.10pm. Home sweet home as my parents and me rode a direct bus from scotts road back to my home.

Everything at work is normal as only sometimes I am asked to search for backdated WSOs from as long as August. It is a tedious task to search for August WSOs as the WSOs is sorted by chains and not by batches. Luckily, not everyday do I need to search for long back dated WSOs. Sometimes, original copy is wanted instead of photocopy. But anyway, photocopy is still required whether it is given to the sales rep or kept in WSO box.

For next week wednesday onwards, I may need to work OT. This is because my colleague is going for a holiday and I am required to stand in for her duties. My workload is going to get more, but I am treating this as a new learning experience. My challenge is to do as many tasks as I can, so as not to disrupt the workflow before my colleague returns. Hopefully everything goes smoothly enough in the coming week.

Another Ad Hoc Task...

Besides consoling the DNs and doing the once a week WSO filing, there are other things to do at times. One latest ad hoc task I have done is faxing documents. Why I need to do faxing is because we need to inform store managers of reputable stores like kinokuniya, times and popular etc, about the latest magazine release so that they can send their order form if they are keen. As there are dozens of store managers to fax to, I have to key in different fax number on the fax machine for a dozen odd times.

One other ad hoc task that I have done before but not recently is packing goodie bag for events or promotions. For this task, quantity of each type of goods have to be the same throughout the entire batch. The type of goods can range from anything like small tubes of facial cream to packets of maggie mee.

During mid week, I also done another annual ad hoc task. And that is about helping out to dispatch diary books to various departments. As it is rather heavy, I used a trolley to move many boxes of diary books to different people within the big office. It is a yearly ad hoc task because every year the company issues out new diary books once. Lucky that it is a yearly task as it is rather tedious when it comes to stock taking.

Busy Friday...

Normally friday, I do not need to do WSO filing. But it turns out that the filing cannot be completed on Thursday as the number of people doing the filing is not enough. Before filing, there are some tearing to do to separate different batches of WSO sheets. This week, there are some things to take note. Some outlets have 3 sheets instead of 2 and a few outlets have only a single sheet. So while tearing the sheets of WSO, it is important to check that the separation of sheets are not done wrongly if not an outlet may not receive its WSO complete in its original state.

Besides that, I also done lots of photocopying of receipt size delivery notes. Sometimes I do this because there is some problem with the orders of a particular outlet. Other times it could be because the outlet is closed temporarily. Before photocopying, I normally have to search for the outlet DN based on the summary sheet at the front of each route pile of dozens of DNs. Its time consuming to locate and photocopy a series of DNs as I need to open up clips and remove rubber bands when neccessary. In the end, I managed to complete this task within 3 hours as I need to make sure DN is in correct place after photocopying.

Another busy week gone

Keying in entry to signify DN has been received has always been a hassle and time wasting. So in order to cut down time wasting, nowadays the DNs are sent for checking first before keying in entry. This way, as long as the DNs are not missing when checked, I can then checked 'Yes' quickly to signify DN has been received without checking for the DN no. How I wish the company can remove this keying in system as checking DNs alone will be enough to indicate which DNs are missing.

Just as I thought it is another normal week, a contractor suddenly returned alot of long overdue DNs. They are of the old A4 size type and only records one magazine title per DN instead of multiple magazine titles on current DN. Our team are given a week or so to complete checking the old DNs. I don't know whether the deadline can be met because there are alot of other things to be done. Anyway, my colleagues say the time given should be enough as long as we commit a few hours to check those DNs each day.

And then, I first time faced WSO filing on friday instead of thursday. This time round, we got two extra helpers to file the WSOs. As usual, 1000 odd folders are filed and bundled into various parcels and waiting to be delivered to outlets a bit later then usual. And that completes the end of another busy week...

Collecting goods trip

Last wednesday, I went on a short collecting goods trip to Great World City. Me and the driver had to collect 50 small and big boxes worth of equipments such as cameras, vacuum cleaners and other miscellaneous items. We had to be careful when transporting the goods from the store to the van as it is bulky and the store contains full of expensive electronic stuffs. Throughout the trip, I get to know that the driver has been working at SPH for many years. If I am not wrong, the goods are supposedly meant for some sort of redeemption.

Anyway, such trips to collect goods are rare. I look forward to another such trip if there is any chance though.

Busy week indeed

So fast... Another week has passed and its weekend again. This time I experienced keying in date arrived for nearly 2000 pcs of WSO sheets. Plus all the stamping of date received, it is quite exhausting indeed. Maybe it takes some time to get used to this manual job. I believe I am coping well though as I managed to key finish about 200 batches of WSO sheets. As each batch is about 10 WSO sheets, that roughly accumulates to about 2000 pcs. At the end of keying in the dates in excel and stamping dates received, to some extent, I do feel a little satisfied.

With more time handling WSOs, I hope that I can pick up some much needed speed. Sometimes, I wonder if an introduction of technology can help reduce my workload. But then again, my company probably won't need temps like me if there isn't much things to do in the first place.